Elephant Club: tickets, payments and check-in for trading meetups

Summary

Elephant Club, by Pehchaan Media, runs offline trading meetups for a community of 3,00,000+ traders. Its first event was in Varanasi on 24 October 2026, for 500 seats.

It needed its own box office: a site that sells tickets without a ticketing app in the middle, takes payment by Razorpay, sends tickets that can't be copied, issues GST invoices, and gets people through the door fast.

What we did

Event site

• Home with the next event and a countdown, event pages with venue and tiers, gallery, FAQ and a "bring us to your city" request
• Light and dark themes, fast on phones, structured data for events and FAQs

Checkout and tickets

• Guest checkout with ticket tiers, coupons and referral links, paid by Razorpay
• QR tickets on screen and by email, and a ticket lookup with email and mobile
• Numbered GST tax invoices with a shareable link

Admin

• Dashboard with sales over time, seats left and attribution
• Events, tiers, coupons, referral links, orders, customers and tickets, with CSV export
• Team roles, and cancellations that email the customer
• A QR scanner for the door that runs on any phone

Built for launch day

• Seats can't be oversold: 20 buyers racing for 10 seats get exactly 10 tickets
• Abandoned seat holds release themselves within minutes
• One payment always means one order, one set of tickets and one email
• Prices are worked out on the server, and each QR carries a random token, not the ticket number